If B2B Quotes are enabled in the configuration, an authorized buyer from a company can initiate the price negotiation process by submitting a request to negotiate the price from the shopping cart. The Quotes grid lists each quote received, and maintains a history of the communication between buyer and seller. The standard workplace controls can be used to filter the list, change the column layout, save views, and export data.
B2B role resources for stores
Configuration options for quotes are for B2B only and are controlled via Role Resources. These role resources must be set for the User Role that the admin user is under. Find them under Stores > Settings > Configuration > Quotes Section in the Role Resources list.
To apply an action:
The following actions can be applied to either single or multiple records.
On the Admin sidebar, click Sales.
In the Operations section, choose Quotes.
In the first column of the grid, mark the checkbox for each record that you want to update.
Follow the instructions for the action that you want to apply.
View a Quote
In the Actions column for a record, click View.
Follow the instructions to respond to the customer request, and begin the price negotiation process.
Decline a Request for a Quote
Only quote requests with an
Open status can be declined.
Select each open quote request to decline.
Set the Actions control to
When prompted, enter the reason the quote was declined. Then, click Confirm.
|Decline||Only quote requests with an
|Select||Mark the checkbox to select the quote(s) to be subject to an action, or use the selection control in the column header. Options: Select All / Deselect All|
|ID||A unique numeric identifier that is assigned when a request for a quote is submitted from the shopping cart of a buyer. When viewing the quote detail the ID appears at the top of the page, instead of the quote name.|
|Name||The name assigned to a quote request by the buyer.|
|Created Date||The date and time the buyer first submitted the request for a quote.|
|Company||The name of the company on behalf of which a buyer submits a request for a quote.|
|Submitted By||The first and last name of the company buyer who submits a request for a quote.|
|Last Updated||The date and time of the last communication between buyer and seller regarding the quote.|
|Sales Rep||The first and last name of the sales representative who manages the buyer’s account.|
|Quote Total (Base)||The total price of products to be purchased based on the original quote. The total amount appears in the base currency of the website and in the currency of the storefront.|
|Quote Total (Negotiated)||The total price of products to be purchased based on the negotiated quote. The total amount appears in the base currency of the website and in the currency of the storefront.|
|Status||Indicates the current state of a quote request. The status of a quote can be changed only by action on the part of either the buyer or seller. See also the Status settings from the [buyer’s account]/user-guide/customers/account-dashboard-quotes.html.
New - The buyer has submitted a request for a quote, but it has not been viewed by the seller. The request can be updated by the buyer until it is opened by the seller.
Open - The seller has opened the request and is in the process of reviewing it and preparing a response.
Submitted - The seller has sent a response to the buyer. The quote record cannot be edited during the negotiation process.
Client Reviewed - The buyer has viewed the response from the seller, and is in the process of preparing a reply.
Updated - The buyer has submitted a response, but it has not been viewed by the seller. Ordered - The buyer submits the order based on the negotiated quote.
Closed - The buyer has canceled the quote request.
Declined - The seller has declined the request for a quote. Any custom pricing is removed from the quote, and the record is locked from further edits.
Expired - The buyer didn’t respond to the seller’s reply within the designated time period, and the quote is no longer valid.
|Actions||View - Opens the request for a quote, and maintains a record of the negotiation between buyer and seller.|