Media Gallery Asset Management

The new Media Gallery provides tools for managing uploaded media files, as well as those that you acquire through an Adobe Stock integration. If you have saved an Adobe Stock image preview, you can also license the image in the new Media Gallery.

Upload an asset

  1. On the Admin sidebar, go to Content > Media > Media Gallery.

  2. Click Upload Image.

  3. Select the file to be uploaded.

    The selected asset will automatically be uploaded to the selected folder (or to the storage root if no folder is selected).

View asset details

  1. On the Admin sidebar, go to Content > Media > Media Gallery.

  2. Click the three dots below the asset (), then click View Details.

    Asset Actions

    The asset details will be displayed on a slide panel. They include the information where the asset is being used:

    • Categories
    • Products
    • Pages
    • Blocks

    Asset Details

    Click the Used In links to see the details. The grid in the following example shows all categories where a specific asset is used.

    Category Grid

    It is also possible to delete the asset from the View Details section.

Edit an asset

  1. On the Admin sidebar, go to Content > Media > Media Gallery.

  2. Click the three dots below the asset (), then click Edit.

    Edit Asset

  3. If needed, change one of the following metadata values:

    • Title
    • Description
    • Tags/Keywords

    This data will be saved to the data base as well as to the file metadata itself. Currently, XMP and IPTC formats are supported.

    You can download the image with the updated metadata.

Use an asset

Assets can be used extensively throughout the Admin, such as add or edit a page, create or edit a category, or insert images from the Content Editor.

  1. Access the new Media Gallery from an area that allows you to use media assets.

  2. Select the asset and click Add Selected.

    Add Selected

Delete assets

  1. On the Admin sidebar, go to Content > Media > Media Gallery.

  2. Click Delete Images… and select the checkbox for each asset that you want to delete.

  3. In the confirmation dialog, click Delete Image.

    Delete Confirmation

Search for assets

  1. On the Admin sidebar, go to Content > Media > Media Gallery.

  2. Use the Search by keywords input to perform image search by keywords/tags.

    The search in the following example finds assets that contain a specific tag (mountain).

    Asset Search

See the Edit an asset section to learn how you can update image tags.

Filtering assets

  1. On the Admin sidebar, go to Content > Media > Media Gallery.

  2. Click the Filters tab.

    Filters

  3. Set the filtering options.

    You can filter the assets according to usage by the entities:

    • Used in Categories
    • Used in Products
    • Used in Pages
    • Used in Blocks

    You can also filter the assets by Store View, License Status, and Content Status. Set a date rage for Uploaded Date and/or Modification Date to filter assets according to file dates.

  4. Click Apply Filters to see the results.

    The filtering in the following example finds assets that are used in a specific category (cars) and are enabled.

    Filter for Enabled Assets by Category

Finding image duplicates

  1. Click the Filters tab and select the Show duplicates checkbox.

  2. Click Apply Filters to see the results.

    Show Duplicates