PayPal Settlement Reports

The PayPal Settlement report provides the store administrator with the information about each transaction that affects the settlement of funds.

Before generating settlement reports, the store administrator must request PayPal Merchant Technical Services to create an SFTP user account, enable settlement reports generation, and enable SFTP in their PayPal business account.

After configuring and enabling settlement reports in the PayPal merchant account, Magento will start generating reports during the following twenty-four hours. The list of available settlement reports can be viewed from the Admin.

PayPal Settlement Reports PayPal Settlement Reports

To view settlement reports:

  1. On the Admin sidebar, tap Reports. Then under Sales, choose select PayPal Settlement.

  2. For the most recent updates, tap Fetch Updates in the upper-right corner.

    The system connects to the PayPal SFTP server to fetch the reports. When the process is complete, a message appears with the number of reports fetched. The report includes the following information for each transaction:

    Field Description
    PayPal Reference ID Type One of the following reference codes:
    - Order IDT
    - Transaction ID
    - Subscription ID
    Preapproved Payment ID Custom The text entered by the merchant on the transaction in PayPal.
    Transaction Debit or Credit The direction of money movement of gross amount.
    Fee Debit or Credit The direction of money movement for fee.