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An invoiceA document that provides a detailed description of a purchase, including products purchased, quantity, price, shipping cost, sales tax, and total. is a record of the record of payment for an order. The Invoices grid lists each invoice that has been generated. During the invoicing process, a temporary sales order is converted into a permanent record of the order that cannot be canceled. A new invoice page looks similar to a completed order, but with some additional fields. Multiple invoices can be created for a single order, with each invoice including only the items that are ready to be invoiced. Every activity that is related to an order can be noted in the Comments section.
Some credit card payment actions complete the invoicing step as part of the transaction when Payment Action is set to “Authorize and Capture.” In such a case, the Invoice button does not appear, and the order is ready to ship.
When an invoice is submitted, the system captures the payment from the third-party payment gatewayA service that charges your customers’ credit cards and sends the funds to your merchant account, for deposit into your business bank account.. You can create a credit memoA document issued by the merchant to a customer to write off an outstanding balance because of overcharge, rebate, or return of goods. and void the invoice.
When an invoice is submitted, the system does not captureThe process of converting the authorized amount into a billable transaction. Transactions cannot be captured until authorized, and authorizations cannot be captured until the goods or services have been shipped. the payment. It is assumed that the payment is captured directly through the gatewayA transaction bridge between a customer and a payment processing service that is used to transfer money between the customer and the merchant., and you no longer can capture the payment through Magento. You can create a credit memo, but cannot void the invoice. (Even though the order used an online payment, the invoice is essentially an offline invoice.)
When the invoice is submitted, the system does not capture the payment. It is assumed that you will capture the payment through Magento at a later date. A Capture button appears in the completed invoice. Before capturing, can cancel the invoice. After capturing you can create a credit memo and void the invoice.
Do not select Not Capture unless you are certain that you are going to capture the payment through Magento at a later date. You will not be able to create a credit memo until the payment has been captured by using the Capture button.