A purchase order (PO) allows commercial customers to pay for purchases with prior authorization by referencing the PO number. During checkout, the customer is prompted to enter the purchase order number as the method of payment.
Customers who are representatives of other companies can use the Magento Purchase Order payment method to buy products and assign a corresponding purchase order number generated in their accounting system to the sales order generated in Magento.
For example, your customer represents the company that sells computers and needs to buy some monitors from your store. In their accounting system, the customer creates a purchase order which is assigned a unique PO number. The customer places an order in your store using the Purchase Order payment method and references the PO number from their accounting system. All order-related documents, including the order confirmation email, invoice, shipment, and credit memo, will have the PO number on them. The company accounting department can now reference the PO number entered on the Magento sales order so that they can track the order.
When the customer receives your invoice, they process the payment in their accounts payable system. You should always establish the credit worthiness of a customer before accepting payment by purchase order.
To set up payment by purchase order:
|1.||On the Admin menu, select System > Configuration.|
|2.||In the panel on the left, under Sales, select Payment Methods. Click to expand the Purchase Order section. Then, do the following:|
|a.||To activate this payment method, set Enabled to “Yes.”|
|b.||Enter a Title to identify this payment method during checkout.|
|c.||Set New Order Status to “Pending” until payment is authorized.|
|d.||Set Payment from Applicable Countries to one of the following:|
All Allowed Countries
Customers from all countries specified in your store configuration can use this payment method.
Select each country in the Payment from Specific Countries list where customers can make purchases from your store.
|e.||Set Minimum Order Total and Maximum Order Total to the amounts required to qualify for this payment method.|
An order qualifies if the total falls between, or exactly matches, the minimum or maximum total values.
|f.||Enter a Sort Order number to determine the position of Purchase Order in the list of payment methods during checkout. (0 = first, 1 = second, 2 = third, and so on.)|
|3.||When finished, click the Save Config button.|